Areas of Interest
Administrative, Project Management
Austin - Texas - United States of America, Brooklyn - New York - United States of America, Charlotte - North Carolina - United States of America, Chicago - Illinois - United States of America, Dallas - Texas - United States of America, Irvine - California - United States of America, Las Vegas - Nevada - United States of America, Long Island - New York - United States of America, Los Angeles - California - United States of America, Minneapolis - Minnesota - United States of America, New York City - New York - United States of America, Philadelphia - Pennsylvania - United States of America, Phoenix - Arizona - United States of America, Queens - New York - United States of America, San Antonio - Texas - United States of America, San Francisco - California - United States of America, Seattle - Washington - United States of America, St. Petersburg - Florida - United States of America, Tampa - Florida - United States of America
The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation; escalation point for project commitment, invoice & pay application processing; financial reconciliations; project reporting; 'administrator' role for project technology tools; and project delivery team or work group training resource.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversees and manages project documentation and coordinates documentation revisions and distributions.
Responsible for preparing project status reports for work group.
Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management.
Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).
Acts as a 'go-to' administrator for project tracking systems and websites.
Oversees and processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team.
Trains new project support team on project policies, administration and governance.
Assists management in the implementation of and monitoring the adherence to project governance practices and policies.
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
Assists in project closeout process including turnover documentation and financial reconciliation.
Other duties may be assigned.
No formal supervisory responsibilities in this position.
May provide informal assistance such as technical guidance and/or training to coworkers.
May coordinate work and assign tasks.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) or equivalent preferred. Minimum of 4 years of related progressive experience and/or training.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.